APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the November 13, 2007 (Monthly Work Session), November 20, 2007 (Athletic Fields/Succession Planning/Construction Update Workshop), November 20, 2007, (Board Reorganization Meeting) and the November 20, 2007, (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: December 11, 2007 Regular B.pdf
Attachment: December 11, 2007 Addendum 1.pdf
Attachment: 12-11-07add2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate December 11.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF ADDENDUM FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE THINKING CENTER, INC.

Description

This addendum will allow us to increase the cost of the existing contract with The Thinking Center, Inc. for educational services to students with unique needs. The Thinking Center, Inc. is a local private school that provides remedial, supplemental and learning strategies instruction for students encountering academic problems in school. The original contract was approved on July 17, 2007 for 300 hours at $65.00 an hour for a total of $19,500.00.

Recommendation
That the Addendum for educational services between the School Board of Sarasota County, Florida, and The Thinking Center Inc. be approved as presented.

Attachment: Thinking Center07-08 Add.pdf

10. APPROVAL OF AGREEMENT WITH LIL SPROUTZ PRE SCHOOL

Description
This agreement will allow for non-paid career technical work experience for Exceptional Student Education Students from Oak Park School, ages 16 years and older, to learn the day to day business operations at Lil Sproutz Pre School.

Recommendation
That the School Board approve the agreement between the Vocational Instructional Program and the Lil Sproutz Pre School, as presented.

Attachment: Lil Sprout PreSchool 12-11-07.pdf

11. APPROVAL OF CONTRACTS FOR THE FACILITATION AND COORDINATION OF ONLINE ESOL COURSES

Description
Three of the eleven contracts for Susan Caldwell, are for ESOL courses that she facilitated and coordinated during Summer 2007.  Due to the fact that the bookkeeper for Professional Development Department transferred to another cost center, and a replacement was not hired for several months, payment of contracts was delayed and moved into the 2007-08 fiscal year.  Additional work hours are required to manage the multiple ESOL courses and course sections which are mandatory for teachers.  This has necessitated the issuance of multiple contracts to one employee.  Training of other personnel in the future to handle some of the course work.

Recommendation
That the contracts for the facilitation and coordination of online ESOL courses be approved.

FIELD TRIPS

12. APPROVAL OF THE RIVERVIEW HIGH SCHOOL FIELD TRIP TO CHICAGO, ILLINOIS, ON MARCH 30, 2008 THROUGH APRIL 5, 2008

Description

Members of the Riverview High School orchestra will perform in concert and attend the Chicago Symphony.  These events will enhance the orchestra program by the culmination of rehearsal time into the performance, and the further influence of orchestral music as models to our students.

Recommendation
That the Riverview High School field trip to Chicago, Illinois, on March 30, 2008 through April 5, 2008, be approved.

13. APPROVAL OF THE VENICE HIGH SCHOOL CHORUS FIELD TRIP TO WILLIAMSBURGH, VIRGINIA, ON MARCH 27, 2008 THROUGH APRIL 1, 2008

Description
The Venice high school chorus group will perform in the annual National Festival of the States.

Recommendation
That the Venice High School Chorus field trip to Williamsburgh, Virginia, on March 27, 2008 through April 1, 2008, be approved.

14. APPROVAL OF THE BOOKER MIDDLE SCHOOL FIELD TRIP TO MANHATTAN, BROOKLYN, HARLEM, NEW YORK, ON JUNE 3, 2008 THROUGH JUNE 8, 2008

Description
This trip will allow students to participate in an authentic historical educational through daily tour, journal reflections, as well as, interactions and activities with their year long pen pal from a Brooklyn District (Audrier Hudd Middle School) of the Arts Middle School.

Recommendation
That the Booker Middle School field trip to Manhattan, Brooklyn, Harlem, New York, on June 3, 2008 through June 8, 2008, be approved.

EXPULSIONS

15. EXPULSION CASE NO. 08-080

Description
On October 9, 2007, the student listed in Expulsion Case No. 08-080, violated School Board Policy 5.34(1)(d), Lewd and Lascivious Exhibition.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until October 31, 2008.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34(1)(d), and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-080, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the rest of the 2007-2008 academic year, the 2008 summer session, until October 31 of the 2008-2009 academic year.

Attachment: EXPULSION CASE NO. 08-080.pdf (Confidential Item) 

MATERIALS MANAGEMENT

16. APPROVAL TO AWARD BID #8027 FOR ICE CREAM AND OTHER FROZEN DESSERTS

Description
A bid to provide 'Ice Cream and Other Frozen Desserts' was received from DeConna Ice Cream Company on November 1, 2007.  The bid met the advertised specifications and was within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the Food and Nutrition Services budget. 

Recommendation

That the bid of DeConna Ice Cream Company, to provide 'Ice Cream and Other Frozen Desserts' in an amount not to exceed $80,000.00, be approved for award and purchase.

 

Attachment: IceCream8027Rec.pdf

17. APPROVAL TO REJECT BID #8036 FOR IMAGE SCANNING SYSTEM

Description

A bid to provide an 'Image Scanning System' was received on August 9, 2007.  It is recommended that the bid be rejected.

Recommendation
That the bid of NCS Pearson, Inc., to provide an 'Image Scanning System', be rejected.

Attachment: ImageScanningSystem8036Rec.pdf

18. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description

The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of inoperative equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty121107.pdf

FACILITIES

19. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: 121107landingsCO4.pdf
Attachment: FSD-ChangeOrderSummary2008.pdf

CONSTRUCTION

20. APPROVAL OF PHASE I/II DRAWINGS FOR THE ELEMENTARY SCHOOL "I"

Description
The estimated total project cost at Phases 1 and II is $36,000,000.00.  The current schedule meets the June 2009 project completion date.  Funds for this project are available in the capital projects budget.  These drawings are available for review at the Construction Services Department and one-half hour prior to the Board meeting.   

Recommendation

That the Phase I/II Drawings for Elementary School "I" be approved as presented.

21. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR WILKINSON ELEMENTARY SCHOOL - 2007 RENOVATIONS PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Jon F. Swift, Inc. for the Wilkinson Elementary School - 2007 Renovations project be accepted as substantially complete as of 8/16/2007.

Attachment: BAIenc12-11-07Wilkinson2007RenovSC.pdf

22. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #1N PROJECT

Description

The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #1N project be accepted as substantially complete as of 9/28/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg1N-SC.pdf

23. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #1S PROJECT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #1S project be accepted as substantially complete as of 6/21/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg1S-SC.pdf

24. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #5 PROJECT

Description

The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #5 project be accepted as substantially complete as of 8/22/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg5-SC.pdf

25. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #6E PROJECT

Description

The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #6E project be accepted as substantially complete as of 4/25/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg6E-SC.pdf

26. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #6, EAST END PROJECT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes, Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #6, East End project be accepted as substantially complete as of 7/12/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-6EastEndSC.pdf

27. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #6M PROJECT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes, Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #6M project be accepted as substantially complete as of 2/16/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg6M-SC.pdf

28. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: BUILDING #6W PROJECT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes, Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Building #6W be accepted as substantially complete as of 12/7/2006.

Attachment: BAIenc12-11-07TayRnchHVAC-Bldg6W-SC.pdf

29. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE TAYLOR RANCH ELEMENTARY SCHOOL - HVAC RENOVATION: CHILLER PLANT

Description
The engineer has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by P.J. Hayes, Inc., dba Tandem Construction, for the Taylor Ranch Elementary School - HVAC Renovation: Chiller Plant project be accepted as of 2/9/2007.

Attachment: BAIenc12-11-07TayRnchHVAC-ChillerPlantSC.pdf

30. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT LAKEVIEW ELEMENTARY SCHOOL BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND FLORIDA POWER & LIGHT COMPANY

Description

This approval will grant an easement for the purpose of constructing, installing, maintaining, operating, repairing and replacing water supply distribution system facilities and appurtenant equipment with the right to reconstruct, improve, add to, enlarge, and remove such facilities and equipment within an easement twenty (20) feet in width.  This easement has been approved by the School Board attorney.

Recommendation

That the Non-Exclusive Utility Easement at Lakeview Elementary School between the School Board of Sarasota County, Florida, and Sarasota County, Florida , be approved as presented.

31. RATIFICATION OF AMENDMENT #4 TO THE ARCHITECT'S AGREEMENT FOR THE SOUTHSIDE ELEMENTARY SCHOOL PROJECT

Description

The scope of work for the amendment shall be:  provide architectural and design services for additions and renovations to existing Building #2 (old cafeteria building).  The cost of this amendment shall not exceed $18,000.00.  Funds for this project are available through the capital budget account.

Recommendation
That Amendment #4 to the agreement dated 5/4/2004, with TRO - The Ritchie Organization, for the Southside Elementary School project be ratified as presented.

Attachment: BAIenc12-11-07SouthsideArch.pdf

32. APPROVAL OF UPDATE #1 TO THE 2007/2008 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description

The recommended professionals have submitted annual request for certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved 11/6/2007 (Item #33).  The newly added firms are identified, on the enclosure, at the end of the initial listing and are in bold print.  Upon Board approval, the pertinent data from these submissions will be incorporated to the existing list.

Recommendation
That Update #1 to the 2007-2008 Annual Certification of Professional for Construction Related Services be approved as presented.

Attachment: BAIenc12-11-07AnnualCertUpdate1.pdf

33. RESCISION OF PRIOR APPROVALS FOR VENICE HIGH SCHOOL WELLNESS CENTER PROJECT

Description

In 2003, Venice High School partnered with the Gulf Coast Community Foundation of Venice and local community supporters to propose the construction of an 11,800 square foot Wellness Center on the VHS campus.  For various reasons the project was delayed, but in 2007 the project was revived.  While the partners are redeveloping the project scope, costs, and siting, it is now necessary to rescind three School Board actions, as follows: (1) the June 3, 2003 approval for Phase I and Phase II planning; (2) the March 14, 2004 approval of the project architect; and (3) the April 20, 2004 approval of the Construction Manager's contract.  Staff will be seeking Board approvals for the revised project over the next couple months.  The revised siting for the Wellness Center conforms to all viable siting options relevant to the on-going Master Plan for this school.

 

 

Recommendation

That the School Board of Sarasota County rescind the June 3, 2003 approval for Phase I and Phase II planning; the March 14, 2004 approval of the project architect; and the April 20, 2004 approval of the Construction Manager's contract for the Venice High School Wellness Center.

 

34. APPROVAL OF ASSIGNMENT OF ARCHITECT AND CONSTRUCTION MANAGER FOR THE VENICE HIGH SCHOOL - WELLNESS/FITNESS CENTER PROJECT

Description
The architect shall provide professional services for design and construction administration of a new Wellness/Fitness Center at Venice High School.  The construction manager shall provide construction management services for this same project.  On 11/27/2007, the Professional Services Selection Committee (PSSC) met and assigned this project in accordance with Board policy.  The Waterford Companies, Inc. will provide design and construction administration services on a pro bono basis, at no cost to the District.  They will also waive the project administration and builder's fees associated with this project.  A tri-party funding arrangement between (1) The School Board, (2) The Gulf Coast Community Foundation of Venice and (3) various vendors for services is in place for this project.

Recommendation
That the assignment of architect and construction manager for the Venice High School - Wellness/Fitness Center project be approved as presented and the Director of Construction be authorized to attempt negotiations with the assigned firm.

Attachment: BAIenc12-11-07VHS-WellnessFitnessCtrArch+CM-Assgnmt.pdf

35. APPROVAL OF RANKING OF ARCHITECT/ENGINEERS FOR ROOFING CONSULTING SERVICES FOR A PERIOD OF ONE (1) YEAR, EXTENDABLE FOR TWO (2) ADDITIONAL ONE-YEAR PERIOD BY MUTUAL AGREEMENT OF THE PARTIES

Description
The scope of services shall include, but not be limited to, the following:  (1) evaluation of existing roofing and waterproofing systems, including associated structural and thermal insulation elements; (2) recommendations of prioritizing repairs or replacements; (3) development of budgets; (4) design and construction administration of roofing projects as assigned by school Board staff; (5) providing field inspections services as needed; and(6) perform annual roof inspections and maintain the District's roof asset management program, utilizing Roofer/Builder.  These services shall be provided for a period of one (1) year, extendable for two (2) additional one-year periods by mutual agreement of the parties.  On 11/27/2007, the Professional Services Selection Committee (PSSC) met to select an Architect/Engineer for these services.  The PSSC has ranked them in accordance with Board policy.  The annual total estimated cost for these services is $325,000.00.  Funds for these services are available in the capital budget in individual project accounts and the district-wide reroofing account.

Recommendation

That the ranking of Architects/Engineers for Roofing Consulting Services for a period of one (1) year, extendable for two (2) one-year periods by mutual agreement of the parties be approved as presented. and the Director of Construction Services be authorized to attempt negotiations with the first-ranked firm.

Attachment: BAIenc12-11-07RoofConsCC-RankScoresht.pdf

36. APPROVAL OF CONSTRUCTION MANAGER'S CONTRACT FOR THE ELEMENTARY SCHOOL "I" PROJECT

Description
The scope shall be to provide construction management services for the Elementary School "I" project.  This campus shall be designed for a 970 student school.  On 11/6/2007 (Item #28), the Board authorized negotiations with the top-ranked firm.  On 11/28/2007 the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative from Jon F. Swift, Inc. to negotiate a contract for this project.  This contract covers the pre-construction and bidding services portion only for this project.  The contract for construction will be negotiated separately at a later date.  This contract amount is $99,500.00.  The School Board attorney has approved this contract.  A copy of the contract is available for review at the Construction Services Department.  The project budget is approximately $36,600,000.00.  Funds for this project are available in the capital budget account.

Recommendation

That the construction manager's contract for the Elementary School "I" project be approved as presented.

37. APPROVAL OF CONTRACT WITH A TESTING FIRM FOR DISTRICT-WIDE HVAC SYSTEM TESTING & BALANCING SERVICES FOR A PERIOD OF TWO (2) YEARS

Description
The scope of services shall include district-wide HVAC system testing & balancing services, under the terms of a continuing contract, for a period of two (2) years.  On 11/6/2007 (Item #34), the Board authorized negotiations with the top-ranked firm.  On 11/15/2007, the Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) met with a representative of SpecTech Consultants, Inc. and successfully negotiated a contract for these services.  The contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the two (2)-year period is $25,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contract with the top-ranked testing firm for district-wide HVAC system testing & balancing services for a period of two (2) years be approved as presented.

38. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $601,837.42 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc12-11-07CSD-CO 2.pdf

FINANCE

39. APPROVAL OF SUPERINTENDENT'S FINANCIAL STATEMENT FOR MONTH ENDING SEPTEMBER 30, 2007

Description
The Superintendent's Financial Statement for the month ending September 30, 2007, does not reflect any unexpected trends at the early period in the 2007-08 fiscal year.  The negative trend in the General Fund will continue until approximately November when property taxes are received, as is seen every year.  However, the deficit will increase because of the budgeted decrease in fund balance in the General Fund due to State cuts.  The Food Service Fund shows a negative unreserved fund balance in September and monies will have to be transferred from other sources on a temporary basis.  The Food Service Fund is reliant upon reimbursement from the Federal Government and payment of student meals.  With school starting later this year, the Food Service Fund was slower in receiving payment from these two sources.

Recommendation

That the Superintendent's Financial Statement for the month ending September 30, 2007, be approved as presented.

Attachment: September.pdf

40. APPROVAL OF PROJECTS PRIORITY LIST

Description
The school district must list projects that use the state funding from the Capital Outlay and Debt Service Funds on the Project Priorities List.  The list is being updated to include this year's funding of $1,150,000, from the Capital Outlay Bond issue to fund Elementary I in North Port and to continue other projects previously listed.

Recommendation
That the Project Priorities List be approved as presented.

Attachment: Project Priority Form-12-11-07.pdf

SCHOOL BOARD RULES

41. APPROVAL OF REVISIONS TO SCHOOL BOARD POLICY 3.90, CHARTER SCHOOLS

Description
A change in the School Board's Policy 3.90, is necessary to bring it in alignment with Florida State Statute. 

Recommendation
That the Board approve revisions to School Board policy 3.90, Charter Schools.

Attachment: Policy 3.90.pdf